Program Manager

Employer: Heal Traumas International, Inc. (Heal Ukraine Trauma – HUT)
Reports to: HUT Ukraine Country Director
Location: Kyiv, Ukraine, work from home (own computer required)
Hours: Full-time (40 hours/week)
Compensation: From 60,000 UAH gross/month, commensurate with experience
Contract type: Long-term consultancy

About HUT
Heal Traumas International is a U.S.-based registered 501(c)(3) nonprofit founded in 2022, doing business as Heal Ukraine Trauma (HUT). Our mission is to help Ukrainians heal from the invisible wounds of war so they can live fulfilling and productive lives. The HUT Charitable Foundation was established in Ukraine in 2025, to manage HUT programming and partnerships and provide access to local and EU funding. 

Why Join HUT?

Heal Ukraine Trauma (HUT) is a small, dynamic team at the forefront of mental health innovation in Ukraine. We work closely across our U.S. and Ukrainian organizations, in partnership with local and international experts, to pioneer groundbreaking therapies for veterans and families. HUT educates mental health providers on innovative therapeutic approaches and delivers evidence-based, group interventions for veterans and military families. A central focus of our work is Ukraine’s first group ketamine-assisted psychotherapy (G-KAP) training for clinicians. In collaboration with psychiatrists in licensed Ukrainian clinics, HUT-trained clinicians are able to deliver G-KAP to veterans with severe mental health conditions such as treatment-resistant depression and PTSD. The need is urgent, the impact is real, and this role offers a chance to directly shape programs that transform lives. Join us in building a stronger future for Ukraine’s communities.

Learn more at www.healtraumas.org.   


Responsibilities

Program Management

  • Oversee end-to-end program delivery (planning, execution, monitoring, evaluation) to ensure quality outcomes.

  • Define program success indicators and use data-driven insights to improve program effectiveness.

  • Develop and manage program budgets; prepare basic bookkeeping records for the accountant; track and reconcile expenses and receipts.

  • Ensure compliance with U.S. and Ukrainian legal requirements and internal policies; maintain accurate records for audits and reporting.

  • Support contractor management and keep Human Resource records up to date. 

Coordination & Community Engagement

  • Schedule and coordinate internal and external meetings.

  • Prepare background research and agendas; take minutes and track action items.

  • Manage document versioning, approvals, and organized storage in online file systems.

  • Track organizational communications with third parties to ensure consistency and follow-up.

  • Coordinate communication and collaboration with team members in Ukraine and the US.

  • Support existing partnerships and cultivate new ones with Ukrainian organizations, international trauma experts, government agencies, and community stakeholders.

Resource Development

  • Prepare clear reports and presentations on progress, impact, successes, and challenges for leadership, donors, and partners.

  • Research funding opportunities and support grant applications.

  • Collaborate with HUT US to translate and develop compelling fundraising materials.

Other administrative and programmatic tasks as required.

Qualifications

  • Strong writing skills and overall high digital literacy.

  • Strong AI skills (e.g., using modern AI tools to streamline research, drafting, analysis, and workflows).

  • Experience with project-management software and collaboration tools.

  • Ability to work independently, prioritize, and meet deadlines.

  • Excellent attention to detail.

  • Fluency in Ukrainian and English; ability to work cross-culturally and internationally.

  • Willingness to travel for business within Ukraine and internationally.

  • Experience tracking expenses and preparing financial reports.

  • Commitment to HUT’s mission and values.

  • Experience in nonprofits preferred.

  • Experience working in mental health programs is desirable.


To Apply

Please fill in our application form and upload your CV and cover letter at: by October 31, 2025. 

Equal Opportunity: We welcome applicants of all backgrounds. Personal data will be processed solely for recruitment purposes in line with applicable laws.